Business

10 Tips to Increase Workplace Productivity

The average employee only remains productive for 2 hours and 53 minutes each day. In fact, during an hour, employees are interrupted about 7 times. Each interruption can distract them for about 5 minutes.

For each 8-hour workday, employees lose about 4 hours of work due to these distractions. 

Each distraction can impact your team’s output and the company’s bottom line. Instead, use these 10 tips to boost your workplace productivity. With these tips, you can help your entire team remain efficient and successful.

Boost employee efficiency with these tips today!

1. Provide Training Opportunities

Give your team every opportunity to improve, grow, and benefit the business. You can improve your performance management and team productivity by offering training opportunities. Improving their abilities will help your team work smarter (not harder).

Then, they can do their job more efficiently, improving employee motivation and your ROI. 

If you’re not offering training workshops, your team might struggle to complete a specific task. They might use outdated, more complicated (and time-consuming) techniques. 

Some members of your team might try teaching themselves. While it’s great that they’re motivated, the learning curve might steal time from their schedule.

Instead, help your team by offering them new ways to learn and grow. They’ll tackle bigger, more complex tasks without complications in the future. Meanwhile, these employees might remain with your company longer to continue growing. 

2. Minimize Stress

Stress can impact your team’s ability to remain focused and efficient. It might also impact employee motivation and your company’s retention rate. In fact, stress can cause health issues, including:

  • Headaches
  • Insomnia
  • Heartburn
  • Increased depression
  • Weakened immunity
  • High blood pressure
  • Increased risk of heart attacks
  • Fertility problems
  • Pounding heart
  • Stomachaches
  • High blood pressure
  • High blood sugar
  • Rapid breathing
  • Tense muscles

These problems might discourage employees from remaining at your company. They might look for an environment that benefits their mental and physical health instead.  

Before stress slows your team down, consider what’s causing your team unnecessary stress.

For example, perhaps managers are setting unrealistic deadlines. Perhaps you’re not providing your team with the necessary tools. Maybe outdated equipment is affecting their ability to work productively.

Understanding the root cause of your team’s stress can help you find ways to make smarter, more effective improvements.

Don’t make assumptions about what’s causing their stress, though. Instead, sit down with your team. Ask them what’s causing delays in the current workflow.

They can help you identify bottlenecks that are causing stress and delays.

Then, you can determine the best solution based on specific issues.

Otherwise, let your team know you have an open-door policy. They can continue talking to you about new problems they’re experiencing. Instead of letting these problems linger, you can make improvements right away. 

Having an open-door policy can benefit your company culture, too. Your team will appreciate your ability to remain open-minded. They won’t hesitate to make suggestions that can benefit the entire team. 

3. Schedule Reviews

It’s difficult to determine where your team is experiencing problems if you’re not complicating. In addition to an open-door policy, consider scheduling reviews. Once or twice a year, schedule time to sit down with each employee.

You can find performance review tips linked here to get started.

Ask them where they’re experiencing problems or how you can help them work more efficiently.

Take the time to establish SMART (Specific, Measurable, Attainable, Results-Driven, Timely) goals for your team. Break larger goals into smaller, achievable benchmarks. Then, set a key performance indicator (KPI) for each goal.

Setting SMART goals can help your entire team remain on the same page. If your team is struggling to accomplish the smaller benchmarks, determine why. Help your team plot how they’ll accomplish each goal, too. 

SMART goals can help motivate your team.  

Consider creating a rewards program for your employees as well. For example, you can treat everyone to pizza after accomplishing a major goal. A rewards system will boost employee motivation. 

4. Adjust the Environment

Your work environment might impact employee productivity, too. 

If your team isn’t comfortable, they might get distracted. For example, perhaps your office is too hot or too cold. Employees could waste time searching for fans, heaters, blankets, or slippers.

If they’re distracted by small environmental issues, they won’t remain focused on the task at hand.

Make sure your team is comfortable and happy with their work environment. 

5. Remove Distractions 

What distractions are impacting your workplace productivity?

For example, maybe your employees have access to social media websites or apps on their phones. Consider establishing a smartphone ban.

Perhaps you provide access to a foosball table in the office. Consider keeping relaxation areas off limits at certain times of the day. 

6. Offer Better Tools

The tools your team uses daily can impact their productivity, too.

First, make sure your team isn’t using outdated equipment. Instead, consider offering access to Asana, Slack, and other workplace tools. 

These tools can help you track their progress during specific projects, too. If they’re not meeting benchmarks, you’ll know to speak with your team. 

7. Start Delegating

When delegating assignments, make sure to consider each team member’s skill set. Assign tasks based on specific strengths. Otherwise, you’ll waste time assigning responsibilities to team members who lack the right skill set. 

8. Take Breaks

Don’t let your team experience burnout! Instead, encourage them to take 10- to 15-minute breaks once or twice a day.

Encourage your team to recharge. Have them stretch throughout the day, too. They can reboot their minds before getting back to the task at hand. 

9. Avoid Unnecessary Meetings

Unnecessary meetings can steal hours away from your team’s day at a time. Try to avoid meetings you could condense into emails. Look for other ways to help your team communicate (like chat apps), too. 

10. Make Adjustments

Once you start using these tips, review your progress. Which changes are helping your team? Where are they still struggling?

Track their progress over time to continue making informed improvements to help your team remain productive. 

Awesome Efficiency: 10 Ways to Boost Workplace Productivity

Don’t let a lack of workplace productivity impact your bottom line. Instead, use these tips to boost employee productivity this year. With these tips, you can help your entire team succeed.

Get ready to watch your business grow with these tips today.

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